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The Hidden Stress No One Talks About When Hiring a Caterer, And How to Avoid It


When you think about event catering, you imagine delicious food, a beautiful setup, and happy guests. But there’s a side of it no one talks about until you’re knee-deep in planning:


“What if the food is late?”

“What if the portions run out?”

“What if my guests don’t like it, and it reflects badly on me?”


At Foodies on Board, we’ve worked with couples, production crews, schools, and corporate clients and there’s one unspoken truth they all share:



The food isn’t the only thing they’re buying.

They’re buying peace of mind.

They want to know everything will run smoothly, on time, with enough food, for everyone’s dietary needs, without chasing vendors or fixing last-minute disasters.


So, what are these hidden stresses and how do we solve them?


1. "I Don’t Know What I’m Even Supposed to Ask!"

Client Fear: People often don’t know the right questions to ask a caterers, until it’s too late. What size portions? Are rentals included? How do they handle delays?

How We Fix It: We guide every client through the process step by step, starting with the right questions before they even ask. Our job isn’t just to cook, it’s to consult, listen, and prepare with you.



2. “What If They Don’t Show Up On Time?”


Client Fear: This one’s huge. One delay can throw off your whole timeline.


How We Fix It: We build in a 45-minute to 1-hour buffer before every event. Our setup team treats punctuality like it’s part of the meal. Even hours before the event, we coordinate and set up all non-food items like rentals and service stations to ensure everything runs smoothly when it's time to serve.



3. “I’m Scared the Food Won’t Be as Good as the Tasting.”

Client Fear: You fall in love at the tasting… but on the event day? You worry it’ll be rushed, cold, or just different.


How We Fix It: We use the same prep chefs and recipes every time. Our quality control doesn’t stop after the tasting, it intensifies. Plus, every dish we serve is designed to hold up beautifully over time.



4. “I Have Guests with Dietary Restrictions And I Don’t Want Anyone to Feel Left Out.”

Client Fear: You’re worried vegan, gluten-free, or allergy-sensitive guests will be left scrambling for bread and salad.


How We Fix It: We create inclusive menus with genuinely thoughtful alternatives, not just afterthoughts. Every guest deserves a meal they’ll remember and not because it was lacking.



5. “What If Something Goes Wrong?”

Client Fear: Spills, delays, missing items, anything could happen. And now it’s on you?


How We Fix It: We always come with a Plan B (and C). Extra supplies. Backup staff. Contingency dishes. We overprepare, so you can just enjoy.



Real Feedback From a Real Client

“We had so many things to worry about on our wedding day—but the food wasn’t one of them. Everything arrived early, looked amazing, and our guests really noticed. One of them said it was the best wedding meal they’ve had!”

Lina M., Wedding Client


I was nervous because it was my first time organizing a company event, but they made it easy. They were early, helped with setup, and even packed up leftovers nicely. People kept asking, ‘Who did the food?’”

Stephanie W., Office Admin for Corporate Lunch


We had a tight filming schedule and a picky crew, and somehow they kept everyone happy. They even remembered one guy’s food allergy from the last shoot. That kind of attention really stood out.”

James T., assistant director on a film set


Final Thought: Your Caterer Should Feel Like a Partner, Not a Risk

If you're still in the early stages of planning, remember this:


You’re not just hiring someone to make food, you’re hiring someone to make your event feel effortless, for you and your guests.

At Foodies on Board, we believe catering should feel like a relief, not another task on your plate. Whether it’s a wedding, film crew lunch, or family celebration, our goal is to give you peace of mind from the very first conversation.


👉 Fill out this quick form and let’s talk about your upcoming event. No pressure, just a friendly, honest conversation about what you need and how we can help make it happen.

Let’s take the pressure off. Let’s design a catering experience that feeds everyone and calms you.



 
 
 

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